General Data Protection Regulations (GDPR).

On 25/05/18 new regulations come into force governing the storage and use of your personal data. We are required by law to explain how we store, use and process your data. Our GDPR  policy will be reviewed every three years.

 

How we gather your data

We gather your personal data from the application forms you will complete (or have completed) to foster, adopt or volunteer for FLOOF U. We do not gather personal data from any other sources. The accuracy of the information we gather is reliant upon the information you supply.

 

WHy do we need it ?

We use your data to maintain our records of available foster homes, potential adoption places and volunteers. We will use your data to contact you regarding fostering, adoption and volunteering for FLOOF UK. Your data is also used in decision making relating to fostering or rehoming dogs on behalf of FLOOF UK.

 

Processing and storage

All application forms will be directed to a central email address, and processed onto a database. The database is held offline, and is password protected. We will only store your data for a period of three years, after that we will contact you to confirm that you wish to stay on our database.

 

Who has access to my data ?

Only members of the FLOOF UK management team who deal with fostering, adoptions, volunteers and homechecks have access. A full list is available upon request from the Data Protection Officer. We will not offer or share any part or parts your personal data to third party organisations without your explicit consent.

 

your consent

All new applications (from 07/05/18) will contain a detailed consent for data storage.

If you have already completed and submitted applications, you will receive an email directing you to a short consent form to return. Please return this consent by 24/05/18. Any data held after this date without consent has to be deleted by us, and you will need to resubmit new application forms. The consent form can be found here.

 

your rights

  1. You have the right to withdraw your consent to data storage at any point. Just simply email our Data Protection Officer (details below), and request to have your data deleted.

  2. You have the right to see the personal data we hold on you. Again just email the DPO, and ask for a copy of your records.

  3. You have the right to be informed if we plan to use your personal data for a new purpose or if we update our privacy information. We will communicate the changes to individuals before starting any new processing.

 

DATA protection officer

The DPO is Gary Swift, who can be contacted at floofdata@gmail.com